Awards Rules

The following information outlines the rules regarding entering the Student Radio Awards, supported by BBC Radio 1 and Global. You should read them carefully and ensure that you are familiar with them. If you have any questions or need any assistance please contact us here and we will aim to get back to you within seventy-two hours. We advise you email with lots of time to spare, as we get very busy during the last week of entries.

  1. Eligibility to Enter
    1. Entries may ONLY be made by stations or individual members that are members of the Student Radio Association at the submission deadline. Any station that is not a paid-up member, or who has been suspended (for outstanding debts for example) will not be eligible to enter.
    2. Only students or recent graduates (within the past thirteen months) can enter the individual award categories (see section 2.1).
    3. Community members of stations are ineligible to enter the student radio awards on an individual basis.
    4. Community members may form part of a Group or Station Award entry (see section 2.1) in a production role, provided that ALL voices (including regular contributors) in the entry (with the exception of voiceovers and interviews) are students.
  2. Awards Categorisation
    1. The awards shall be categorised as follows:Individual Awards – Best Male, Best Female, Best Newcomer, Best InterviewGroup Awards – Best Entertainment Programme, Best Specialist Music Programming, Best Journalistic Programming, Best Speech Programming, Best Multiplatform Initiative, Best Live Event or Outside Broadcast, Best Sports Programming, Best Technical AchievementStation Awards – Best Student Radio Station, Best Station Sound, Best Station Branding ,The Student Radio Chart Show Award
    2. An entry may ONLY be entered into one category. Where an entry appears eligible for more than one category, entrants should carefully select the category within which their work will be most effectively showcased. Individual clips may be used in multiple entries, provided the entries are significantly different (e.g. using a clip of an Outside Broadcast in your Best Male Entry).
  3. Judging
    1. All material will be judged as received and the Student Radio Association and the judges are under no obligation to amend an entry once it has been submitted. Any entry can be amended by the entrant even after submission up until the entry deadline.
    2. If insufficient entries are received, a decision will be taken by the Student Radio Association and the judges to not judge the category – in such circumstances, entry fees will be refunded.
    3. Judging is coordinated and carried out by student radio alumni as appointed by the SRA. The SRA or the judges will not discuss or answer questions regarding the judging process and their decision regarding winners is final.
    4. The Student Radio Association, the judges, or any supporters of the awards accept no responsibility for awards that are not received. It is the sole responsibility of the entrant to ensure entries are submitted as they would like them to be judged.
  4. Process
    1. Entries shall be submitted through the Student Radio Awards website:
    2. It is the responsibility of the entrant to ensure all parts of the entry, including written, audio, track listing and photos are correctly submitted. We advise you write all entries in a text editor so that you can save a copy, before copying into the awards entry system.
    3. Entries do not need to all be submitted at one time as these can be saved and updated at any time.
    4. All entrants are required to create an account to enter the awards. This is done when first visiting the awards system. Multiple accounts for the same person must not be created.
    5. It is essential to enter all information accurately when creating an account. The Student Radio Association cannot be held responsible for any issues occurring due to incorrect information input during this process.
  5. Submission Material
    1. Audio must be submitted in MP3 format at 128kpbs (or below)..
    2. Audio lengths vary depending on award and you must in sure that audio does not exceed the maximum duration specified. The judges will not listen to audio beyond the time limit, but you should not feel the need to pad your entry with redundant material simply to hit the maximum duration.
    3. Audio submitted must not be altered since transmission or internally edited. To this end, you may pick highlights from a number of shows to create a package of material, but you should not alter/edit single links (to remove pauses, change the content etc.) unless it is clearly indicated using some form of zing.
    4. The judges will consider your entry ‘as heard’ by a listener and will not welcome the insertion of additional audio, such as specially recorded voice links or introductions. Audio should have been recorded and transmitted within the last year (since the closing date of the previous years Awards)
    5. Written submissions should include a summary to position your entry, giving it context explaining how it served your audience and meet your objectives.
    6. Written entries vary in length depending on the award, and you should ensure your entry does not exceed this count. This should be using the entry system word count, not your word processors.
    7. PDF entries can be designed as you wish, including pictures etc. but included text should not be smaller than 11pt. Entries will be first and foremost judged on the content, not presentation.
    8. A running order outlining the sequence and content of your audio submission is recommended, but not required. This does not count your word count, but is particularly important when submitting an entry that consists of a compilation of extracts.
    9. If your entry is in a language other than English, you MUST provide a translation. The translation is to be submitted digitally as a pdf; this should be a direct transcript with no additional information included. This is uploaded along with the demo, with both being part of the consideration for the entry.
  6. Penalties
    1. Any deviation from these rules may result in disqualification from the award.
    2. The decision of the Student Radio Association Executive will be absolute and final. No correspondence will be entered into regarding this.
    3. If a complaint is upheld against an entry, the Student Radio Association withholds the right to revoke an award from an individual or station, and reward this accordingly as they see fit.
    4. In submitting entries, particularly with regards eligibility, it is the responsibility of the Station Manager to ensure that all entrants (or voices in their entry as per 1.4) are eligible to enter the awards.
  7. Payment
    1. The cost for each entry submitted will be £5.83 (plus VAT).
    2. Payment will be made after the closing of the entry period via the invoicing of the student station, or direct to those holding individual membership outside of a student station. The invoice will be provided online.
    3. All entries received relating to a station will be invoiced to that station, including those submitted by individual entrants who are members of that station. Payment should only be made via the student station invoiced and by individual entrants who are members of that station.
    4. It is the responsibility of the station to recharge individual entries to their membership should they desire, in order to facilitate payment of the invoice. As such, we would recommend individual entrants to make their station manager or treasurer aware of their intention to enter in order to facilitate this process.
    5. Invoices will be created and sent by the Student Radio Association in the week commencing 26th July 2019.
    6. All invoices must be paid by 1800 on 21st August 2019. Any entry that has not been paid for by this time will be considered void by the judging panel and will not be valid for judging. This is non-negotiable and is a hard deadline.
  8. Prizes
    1. The Gold Award winner in each category will receive a Student Radio Awards trophy and a certificate. Silver and Bronze Award winner will also each receive a certificate following on from the awards.
    2. Additional prizes, such as work experience placements with SRA supporters, may be awarded to stations. These are given at the absolution discretion of the supports and the SRA and may be removed at any time.
  9. Usage of Entries
    1. The Student Radio Association cannot undertake the return of submissions, and do not guarantee to offer feedback on any the entries received.
    2. Any part of your submission may be used for promotional purposes, and the Student Radio Association withholds the right to share these as they see fit online, through the Student Radio Awards website and with any other party they deem worthwhile.
    3. All entrants will see successful completion of their entry immediately following submission through the ‘My Entries’ section of the system. A downloadable pdf and unique entry number will be available through this section.